Tracking and adding Immunizations

Modified on Fri, 18 Oct at 2:41 PM

Keeping up with immunization records and licensing requirements is essential for childcare centers, but it can be challenging to manage. Daily Connect's immunization tracking feature simplifies the process, making it easy to stay organized and compliant. Now, you can effortlessly track each child's immunizations, get alerts for upcoming or overdue vaccines, and ensure your center meets all regulatory requirements.

Setting Immunization requirements

1. Navigate to https://www.dailyconnect.com/

2. Click on the settings

3. Click on the "Immunization Req." Tab

4. In this section, you will add the required immunizations

5. You can enter the schedule of when the immunizations are required

7. Enter as many schedules as needed

8. Click "Save"

Entering immunization for children

To enter an immunization, you can do it from the Immunization Report or from Room Management > Children Tab

9. You can access the report from the top

11. Selec the child you want to enter the immunizations

12. Click "Immunizations"

13. When entering immunization for a child, it can be done immunization-by-immunization by clicking on the red/yellow box. by clicking on the 'add immunization' in the By Due Age page to enter easily all the immunizations done during the pediatrician visit.

14. Enter the information

15. By clicking on the 'add immunization' in the "By Due Age" tab enter easily all the immunizations done during the pediatrician visit.

16. Enter the information, upload the immunization record, and mark the vaccines that applied

Notifying the Parents

Notifying parents will send an email asking them to enter the date of the immunization for a specific age and the proof. Once the parent submits, it needs to be approved by an administrator (notify administrators from the Immunization Req. page) via the Immunization Report > To Review. Notification can be done parent by parent, or in bulk via Immunization Report > Past Due > Notify Parents > Submit.

16. Click "Notify Parents"

17. You can enter a note and send an email to request they send you a proof of the immunization

Parents will receive an email like this:

Once the parent submits the Immunization, you will receive a notification (Enable notifications from the Required Immunization Page)

You can approve them from the report under the "To Review" Section.

Reports

You can access the report from the top of the Immunizations Requirements Page.

A report is an easy way to view which children are past due for immunizations, which immunizations have been submitted by parents and needs to be reviewed or get documentation of all immunizations done for all children for licensing.

10. You can navigate between the different tabs

The color coding is as follows: yellow indicates an immunization due in the next 30 days, red indicates a past due, and green indicates compliance with the requirement.